• Manage the filing, storage and security of documents
• Timely reporting and handling of maintenance and repair of all office equipments, building and furniture, fixtures, vehicles.
• Supervision of support staff and admin department
• Ensuring proper travel arrangements for all staff and guests between different offices
• To ensure that appropriate contract agreements for the office and accommodation are drawn up & signed.
• Maintaining proper record of documents issued or received till the final receipt of goods and final payments to suppliers.
• Receive and verify all the goods from supplier and verify bills for which the payments are due.
• Dealing various matters regarding insurance of vehicles, building and Assets.
• Supervision of arrangements of seminars, conferences and interviews.
• Supply and deliver equipment and materials to required destinations in an efficient and cost effective manner
• Plan and maintain logistical support for organisation field operations
• Identify and supervise the purchase and installation of all project-related materials
• Supervises and oversee food items, non-food items, medical supplies, and equipment related to the projects of organisation.
• Coordinate with suppliers and transport agents to ensure goods are received in the correct quantity and in good condition
• To ensure that logistics work in the field location is carried out in coordination with logistics and other field locations.
• Establishing domestic arrangements for operational teams, including renovating accommodation, and making arrangements for other domestic needs, travel arrangements etc.Officer

Person Specification

It is essential that the post holder shows a good understanding and sympathy with the organizational values & principles, vision and mission as well as commitment to its SEAH (sexual exploitation abuse and harassment) protocols. We have zero tolerance policy towards SEAH and doesn’t support any action that promote or encourage SEAH.

Computer Skills

MS Office, Outlook, ERP systems familiarity

Languages

Urdu, English and local languages

Key Personal Qualities

• Strong emotional intelligence and resilience, and able to maintain self-control in difficult situations.
• Able to work under extreme conditions in field areas.
• Good communication skills in local as well as English / Urdu language which delivers information with clarity in a wide range of situations.
• Has a positive nature and able to overcome issues that create hindrance in achievement of entrusted goals / objectives.
• Has a learning attitude and a continuous improvement philosophy