• We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.


• As a Receptionist, you will be the first point of contact for our company.


• Our Receptionist’s duties include offering administrative support across the organization.


• You will welcome guests and greet people who visit the business


• You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.


• To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role.


• You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations.


• Multitasking and stress management skills are essential for this position.


• This role may require working in shifts, so flexibility is a plus.


• Ultimately, a Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.

Responsibilities

• Greet and welcome guests as soon as they arrive at the office


• Direct visitors to the appropriate person and office


• Answer, screen and forward incoming phone calls


• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)


• Provide basic and accurate information in-person and via phone/email


• Receive, sort and distribute daily mail/deliveries


• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)


• Order front office supplies and keep inventory of stock


• Update calendars and schedule meetings


• Arrange travel and accommodations, and prepare vouchers


• Keep updated records of office expenses and costs


• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing